Transfer Policy Grades K12

I. Conditions for Out-of-District Transfers

It is the policy of the Worcester Public Schools that students shall attend schools based upon neighborhood district lines. Exceptions to this policy are allowed under the "Voluntary Controlled Transfer Policy" which permits transfers to other elementary, middle, and high schools within the student's quadrant or to citywide magnet schools under the following conditions:

  1. There must be space available in the receiving school.
  2. Elementary, middle, and high schools having a minority percentage greater than the citywide average on October 1 of each year will adhere to the following restrictions:
    1. Minority students will not be allowed to transfer into a school that has a minority percentage greater than the citywide average on October 1 of each year.
    2. Majority students will not be allowed to transfer out of a school except in the case where the sending school is in compliance and the receiving school is out of compliance as a result of having a minority percentage greater than 15 percentage points above the citywide minority percentage.
    3. All students, both minority and majority, shall be eligible to attend citywide magnet schools and secondary magnet schools. In order to exercise this eligibility, the magnet school must be in compliance.
  3. Elementary, middle, and high schools having a minority percentage less than the citywide average on October 1 of each year will adhere to the following restrictions:
    1. Majority students will not be allowed to transfer into a school that has a minority percentage less than the citywide average on October 1 of each year.
    2. Minority students will not be allowed to transfer out of a school except in the case where the sending school is in compliance and the receiving school is out of compliance as a result of having a minority percentage less than 15 percentage points below the citywide minority percentage.
    3. All students, both minority and majority, shall be eligible to attend citywide magnet schools and secondary magnet schools. In order to exercise this eligibility, the magnet school must be in compliance.
  4. Voluntary transfer requests will be considered for properly documented medical disabilities and other unique circumstances.
  5. Bilingual and Special Education Programs are offered in certain schools. Any student requiring these services will be enrolled in the school that will meet his/her assessed needs
  6. During a limited period each year, students entering grades 7, 9, and 11 will have the opportunity to transfer to other secondary schools that offer unique programs not available in their home district school through the "School Choice" program. To receive more information on "School Choice", please call (508) 799-3033.
  7. When a student changes residence and school district and would enter grade 6, 8 or 12, he/ she may finish the year in that school provided that he/she is a resident of Worcester and has received the out of district principal's permission to remain in that school.
  8. Transportation will be provided only to students whose transfers have a positive effect on integration.
  9. Students who enroll in an out of district magnet program or the Worcester Vocational High School must complete the year in the out of district school.

II. Procedures for Applying for a "Voluntary Transfer"

  1. Applications and a policy statement are available at the Parent Information Welcome Center or the Instruction & School Leadership Office:

    Parent Information Center 508-799-3194
    Burncoat/South Quadrants 508-799-3264
    Doherty/North Quadrants 508-799-3221
    *Technical Quadrant 508-799-3499

    *Applications for Worcester Technical High School may be obtained in all second-ary guidance offices or at the Technical School Admissions Office.

  2. The application must be filled out and returned to the appropriate office.

    Elementary (K-6) Parent Information Center
    Secondary (7-12) Communication and School Support Coordinator in the Instruction & School Leadership Office and at the Parent Information Welcome Center.

  3. A written approval or denial will be sent to the home of the parent/guardian and copies will be forwarded to the principals of both the sending and receiving schools.
  4. A copy of the application and the approval or denial letter will be kept on file in the Instruction & School Leadership Office.

III. Hardship Appeals Process

If the parent/guardian disagrees with the voluntary transfer decision, an appeal must be filed before the first day of the school year. A maximum of two weeks will be allowed to appeal the decision in writing to the Chairperson of the Hardship Appeals Board:

Mark T Berthiaum
Student Assignment Officer
768 Main Street
Worcester, MA 01610

The Board will review each case referred to it and make timely decisions relative to the disposition of the appeal. A copy of the decision will be sent to the parent/guardian and the appropriate Instruction & School Leadership Manager. Proceedings of the Hardship Appeals Board will be recorded and maintained by personnel in the Instruction & School Leadership Office.