Agenda #5 May 14, 2012

School Committee
Committee Members
John L. Foley - Chairman
Donna M. Colorio - Vice-chairman
Tracy O'Connell Novick
Administrative Representative
Brian Allen

OFFICE OF THE
CLERK OF THE SCHOOL COMMITTEE
WORCESTER PUBLIC SCHOOLS
20 IRVING STREET
WORCESTER, MA 01609


AGENDA #5


The Standing Committee on  FINANCE AND OPERATIONS will hold a meeting:
on:   Monday, May 14, 2012
at:    5:00 p.m.
in:    Room 410, DAB
ORDER OF BUSINESS
ANNEX

I.      CALL TO ORDER – REGULAR MEETING

II.     ROLL CALL

III.    GENERAL BUSINESS

gb #0-58.2 - Administration/Mayor O’Brien/Mr. O'Connell (July 12, 2011)
 
Response of the Administration to the motions to provide an update on the capital needs of all school buildings and identify items that could potentially be managed through the ESCo Service Contract.
gb #1-28 - Mr. Monfredo/Mr. O’Connell (January 12, 2011)
 
Request that the Administration review the district policy for keeping open and maintaining cleanliness in school restroom facilities.

gb #1-100 -   Mr. O’Connell/Mr. Monfredo (March 23, 2011)
 

To prepare a statement of requested modifications to the cable service contract between the City of Worcester and Charter Communications, for consideration by the City Council and its Subcommittee on Public Service and Transportation.

gb #1-154 -    Ms. Novick/Mr. O’Connell/Miss Biancheria (May 9, 2011)
 
Request that Worcester Technical High School provide a report of all donations received from the Skyline Technical Fund to date, to include, but not be limited to, supplies, equipment, services, transportation, speakers, professional development, consultants and staffing.
gb #1-205 -   Ms. Novick/Miss Biancheria/Mr. O'Connell (July 13, 2011)
 
Request that the Administration create and install standard signage at schools regarding entrance to buildings and use of facilities during non-school hours.
gb #1-219 -   Mr. Foley/Mrs. Mullaney/Ms. Novick (July 26, 2011)
 
To review the status of the FY12 Budget and recommend appropriate account transfers as required.
Annex A (2 pages)

Annex B (1 page)

gb #1-253 -   Miss Biancheria/Mr. Monfredo/Mr. O’Connell (September 7, 2011)
 
Request that the Administration provide a report relative to the existence of security cameras at the middle schools, high schools and alternative sites and provide the costs to install them at those schools that don’t have them and also for those that are non-functioning.
Annex A (2 pages)







gb #1-270 -   Ms. Novick/Miss Biancheria   (September 29, 2011)
 
Request that the Administration consider developing a Facilities Master Plan.
gb #1-304 - Administration   (November 21, 2011)
 
To review the Report on Applying Agreed-Upon Procedures for the Student Activity Funds for the period of July 1, 2009 through June 30, 2010, as prepared by Sullivan, Rodgers & Company, LLC.
Annex A (14 pages)



gb #1-310 -  Mr. O'Connell/Miss Biancheria/Mr. Monfredo   (November 21, 2011)
 
Request that the Administration provide a report in connection with funding for the school district and include the rationale for these expenditures.
gb #1-314 - Mr. O'Connell   (November 22, 2011)
 
To establish a competitive bid or RFP process for any siting of clothing drop off recycle containers by private entities on property of the Worcester Public Schools.
gb #1-324 -   Mayor O'Brien   (November 30, 2011)
 
Request that the Administration and the School Committee explore the idea of adding an additional "Highly Qualified" stipend to the Instructional Assistants Contract as part of next year’s budget discussion.
c&p #2-1 - Clerk   (February 16, 2012)
 
To consider a communication from the City Clerk:
That the Standing Committee on Education be and is hereby requested to work with the counterpart Standing Committee of the School Committee to develop a master plan for renovation of public school buildings. Further, request the Committees provide City Council with the master plan within 90 days. Further, request the Committees consider University Park Campus School when developing the master plan for improving infrastructure. Further, request the Committees develop a plan to improve technology within the schools and find funding for these improvements.
c&p #2-2 - Clerk (February 16, 2012)
 
To consider a communication from the City Clerk:
That the Worcester School Committee be and is hereby requested to review the parking situation at the Gates Lane School on Main Street and pursue options including negotiating with the owner of the Webster Square Plaza to allow staff to park at the plaza in order to alleviate the current congestion in and around Holland Road, Catalpa Street and Wentworth Street that creates an unsafe pedestrian situation. Further, request City Manager and the Superintendent of Schools report back to City Council plans to alleviate the parking situation. Further, request City Manager and Superintendent of Schools consider revisiting the plan to expand the circular driveway at Gates Lane School which would add parking and allow buses to maneuver in and out of the school and further, provide City Council with costs to implement this plan. Further, request City Manager provide the School Committee with the Bennett Field plan.
ros #2-9 -   Administration (April 17, 2012)
 
FY13 BUDGET UPDATE
 
 
gb #2-25 - Ms. Colorio (January 18, 2012)
 
Request that the Administration provide a list, by school, of any classroom and/or office windows that do not open appropriately and provide a budgetary figure to repair them.
gb #2-55 - Mr. O'Connell/Ms. Novick/Miss Biancheria (February 17, 2012)
 
To consider acquisition or leasing of the St. Peter – Marian Junior High School building, for use as an academy for a new small-scale specialized secondary school (up to 300 students), or as a secondary school satellite program (similar to the former Doherty Satellite School), or as a temporary home for schools undergoing major renovations, or otherwise.
gb #2-69 - Mr. O'Connell/Miss Biancheria/Mr. Monfredo/Ms. Novick (March 7, 2012)
 
Request that the Administration review current school bus routes, and reconfigure them, to eliminate outdated bus stops and routes and to maximize the efficiency of the school bus system.
gb #2-74 - Administration   (March 7, 2012)
 
To review the City of Worcester's Reports on Internal Control Over Financial Reporting, Compliance and Federal Award Programs for the Fiscal Year Ended June 30, 2011, prepared by Sullivan, Rogers & Company, LLC.
Annex A (15 pages)

Annex B (27 pages)

Annex C (3 pages)

Annex D (4 pages)
gb #2-98 - Ms. Novick/Mr. Monfredo   (March 26, 2012)
 
To consider amending the 2008 Worcester Public Schools playground installation policy.
Annex A (1 page)

Annex B (2 pages)
gb #2-104 - Mr. O’Connell/Mr. Monfredo/Miss Biancheria   (March 28, 2012)
 
To review the practices and procedures of the Worcester Public Schools regarding unemployment compensation, which will include a discussion of the topics set forth in the February 27, 2012 letter of city and town finance officials (including the Director of Finance of the City of Worcester) to Governor Patrick.
gb #2-125 -   Mr. Foley/Mr. Monfredo/Ms. Novick/Mr. O'Connell/Mayor Petty (April 9, 2012)
 
Request that the City Manager and the School Superintendent provide updates to the City Council and School Committee on the following: 
  • ESCO Projects in public schools, including work scheduled for the Summer of 2012 and the timelines for completion
  • plans to complete school capital projects that were funded in the FY12 Budget but were not completed in the Summer of 2011
  • update on the $1.3 million dollar plan to address environmental concerns in schools, including potential PCB issues and
  • information on the plans to do capital projects in FY13
 
gb #2-152 -   Ms. Novick/Ms. Colorio/Mr. Foley/ Mr. Monfredo/Mr. O'Connell (April 18, 2012)
 
Request that the Administration report on the total amount overcharged the Worcester Public Schools by the City of Worcester on indirect costs of federal and state grants over the past three years, broken down by grant.
gb #2-155 -   Mr. Foley/Mayor Petty (April 18, 2012)
 
To review the adult education programs offered by the Worcester Public Schools and the City of Worcester and discuss ways of increasing the efficiency of delivering these programs in the city.
 
gb #2-161 -   Ms. Novick (April 19, 2012)
 
To discuss the City Council's request for an adequacy study for the Worcester Public Schools.
gb #2-173 -   Administration (April 25, 2012)
 
To consider a price increase for student lunches for the 2012-13 school year in accordance with the Equity in School Lunch provision of the Health, Hunger-Free Kids Act of 2010.
Annex A (2 pages)



motion (gb #0-51) - Miss Biancheria/Mr. Monfredo/Mr. O’Connell (December 16, 2010)
 
Request that the Administration consider including the costs to create play spaces in the Capital Equipment Budget for FY12 and refer this motion to the Standing Committee on Finance and Operations.
motion (gb #0-51.2) - Ms. Novick (May 5, 2011)
 
Request that the report on the condition of elementary school playgrounds (Annex C) be referred to the Standing Committee on Finance and Operations.
Annex A (83 pages)



motions (ros #0-18.1) - Mayor O’Brien (July 21, 2011)
 
Request that the Administration provide a report regarding School Choice options for enrollment of special education students and students who would benefit from the alternative school programs within the Worcester Public Schools.
 
Request that the Administration consider appropriate tuition charges for the enrollment of these students.
 
Request that the Administration consider establishing stabilization funds in connection with funds received for such students.
IV.    ADJOURNMENT
Helen A. Friel, Ed.D.
Clerk of the School Committee

The Worcester Public Schools is an Equal Opportunity/Affirmative Action Employer/Educational Institution and does not discriminate regardless of race, color, gender, age, religion, national origin, marital status, sexual orientation, disability, or homelessness. The Worcester Public Schools provides equal access to employment and the full range of general, occupational and vocational education programs. For more information relating to Equal Opportunity/Affirmative Action contact Stacey DeBoise Luster, Human Resource Manager, 20 Irving Street, Worcester, MA  01609. 508-799-3020.