*Please note that Payroll is now part of the Human Resources Department*

• Funding Sources: General Funds vs. Grants

• Account numbers & Cost Centers

• The Worcester Public Schools procurement procedures adheres to the city’s purchasing policies.

• A requisition is required to purchase any goods and service on behalf of the Worcester Public Schools.

• Adherence to the WPS Procurement procedures are considered sound business practices, failure to abide by these procedures may result in

• $50,000 or over – Sealed bids or proposals required

• $10,000 – $49,999 – Minimum of three written vendor quotes

• $1 – $9,999 – To be processed under the state statues and city ordinance requirements

Bid-splitting” or “cost-splitting” is the dividing of orders for supplies or services into smaller quantities in order to avoid the statutory threshold for advertised competition.

Bid/Cost Splitting Examples:

• A vendor provides a quote for services at $2,000.00 to avoid the contract process you ask the vendor to reduce their price to $1,999.00.

• The vendor provides a quote for $4,000 but you want to use different fund accounts to pay for the service so you submit multiple requisitions under $2,000.00.

• The vendor provides a quote for $65,000.00 but you submit multiple requisitions for different dates of service.

Team Online

Payroll and Human Resources

Budget Office

Grants Management