School Counseling Master Calendar

Dates Subject to Change Year to Year

Table of Contents

Ongoing Counseling Activities

Academic

  • Individual Advising, Academic, Attendance, Behavior Student Meetings

  • Attend IEP/504/Attendance/SSP Meetings

  • Attend Guidance (and other related) Meetings

  • New Student Enrollments

  • Scheduling and Attending Parent Meetings

  • Schedule Adjustments and Revisions

  • Quarterly Grade Monitoring

  • Credit Monitoring (Graduation Progress for Seniors)

  • Transcript Review

  • Testing and test scores

  • Four year plan for all students

  • Scholarship recruitment and applications and letters of recommendation 

  • Ongoing consultation with teachers, admin, SAC, SPED, nurses and Home and Hospital Department 

  • Work Permits

  • Early College 

  • Panorama Documentation and Updates for Intervention Plans (academic and attendance)

Career Readiness

  • Grade Level Seminars

  • Recommendation letters, college and career counseling

  • Student advocacy, employers and college admissions

  • Naviance

Personal/Social

  • Ongoing consult with Department of Child and Family (DCF) and Juvenile Probation Officers

  • Consult/Collaboration with outside agencies

  • Ongoing consultation and collaboration with SAC

  • Tier 2 and Tier 3 Interventions

August

  • Student Scheduling - adjustments/conflicts/summer school and Dual Enrollment adjustments 

  • Student Transcript Review

  • Registering new students

  • Update School Counseling Website Information

  • Gr. 9 Jump start/Orientation

  • SAT Fee Waivers  (Gr.12)

  • Collaboration with QCC for Early College scheduling

September

  • Grade 12 College Planning Workshops/Senior Seminars

    • Classroom meetings

    • Begin Individual Gr. 12 meetings

  • Grade 9 Classroom School Counseling Workshops/Seminars

    • Transition to High School/Counselor Introductions

  • College Fair/College Rep Visits

  • QuestBridge Recommendations

  • Transcript review, arrange buyback and credit recovery as needed 

  • Schedule changes/adjustments

  • Attend Professional Development Opportunities (Naviance, College Board, MEFA, Uspire)

  • Outreach to students for nonattendance

  • Recruitment of Colleges for MCAC Day

  • Student Transcript Review (again)

October

  • Grade 11 Postsecondary Advising/Planning Seminars (*needs to be done prior to PSAT)

  • College Fair/College Rep Visits

  • Ongoing senior postsecondary meetings

  • Ongoing individual freshman meetings

  • Grades 9 - 11 PSAT School Day

  • Know Your School Night

  • Attend H.A.C.E. Awards Ceremony 

  • Early Action/Decision applications 

  • Writing letter of recommendation for EA/ED deadlines

  • Upward Bound/AID Worcester State Meeting

  • Recruitment of Colleges for MCAC Day

November

  • Ongoing individual Grade 12 meetings

  • Ongoing individual meetings with Gr. 9 students

  • Begin individual Grade 10 meetings

  • Early Action/Decision applications

  • Grade 12 Letters to Parents:at risk/failures

  • Writing letters of recommendations for college applications 

  • Individual meetings with students at risk and failing classes (all grades)

  • Recruitment of seniors for MCAC (Massachusetts College Application Celebration Day)

  • Quarter 1 Progress Check (all grades)

  • Proctor MCAS 

  • Student Transcript Review (again)

December

  • Grade 10 Seminars (Career Exploration/PSAT scores)

  • Writing letters of recommendation for college applications  

  • MCAC (Massachusetts College Application Celebration) Day 

  • Individual meetings with students at risk and failing classes (all grades)

  • Distribute PSAT results and link to Khan Academy for Grades 9-11

  • Upward Bound Info Sessions/Recommendations 

  • Set up Worcester State AID Interviews  

  • Attend Goddard Scholar Academy Open House  

  • Coordinate the John & Abigail Adams Scholarship Breakfast for Gr. 12 scholarship recipients and their families 

  • Coordinate Early College Information Sessions with QCC

January

  • Regular Decision Applications (Gr.12)

  • Grade 11 College Planning Seminars

    • Classroom Meetings

    • Begin individual Grade 11 Meetings

  • Grade 12 Letters to Parents: At-risk/Failures

  • Senior Failure Meetings

  • Alt Placement Referrals 

  • MIT - MOSTEC Letters of Recommendation

  • Recruit for FAFSA College Goal Sunday 

  • Complete Mid Year Reports in Naviance and send out mid year transcripts 

  • Quarter 2 Progress Monitoring and Meetings (all grades)

February

  • Grade 10 Career Exploration/Planning Seminars continued

  • Scheduling Planning Meeting for Course selection 

  • Ongoing Grade 11 individual meetings 

  • Grades 8, 9,10, 11 Course Selections/Post secondary Planning Individual Meetings and Classroom Seminars 

  • MIT - MOSTEC Letters of Recommendation

  • Mass Academy (WPI) Recommendations

  • Ch. 74 Middle Schools Visits and Recruitment  

March

  • Ongoing Individual Course Selection/College & Career Planning 

  • Grade 11 Postsecondary Presentations for College Wave 1 

  • Attend AP Night 

  • Mass Academy (WPI) Recommendations

  • Planning for Career Fair for Juniors and Seniors 

  • Recruitment for Early College courses

  • Ch.74 Open House

April

  • Ongoing Individual Course Selection/College & Career Planning 

  • Junior Book Award Nominations 

  • H.A.C.E. Award Nominations 

  • Grade 11 SAT School Day

  • Ongoing individual Grade 11 Career/College Planning Meetings 

  • Quarter 3 Progress Monitoring and Meetings (all grades)

  • Grade 12 Letters to Parents: At-Risk/Failures 

  • Career Fair for Juniors and Seniors

  • Recruitment for Early College courses

May

  • Alt Placement Referral Meeting 

  • Graduation Rehearsal 

  • Senior Events

  • Proctor AP Testing 

  • Calculate High Honors/Honors 

  • Identify seniors eligible for AP cords and community service for Graduation 

  • Resolving Scheduling Conflicts for the upcoming school year 

  • Summer Internships/Program Recruitments

  • Send certified letters to students not graduating 

  • College Essay Writing Workshop for Juniors

  • Enter post grad plans for seniors 

June

  • Attend and help coordinate Graduation 

  • Summer School conferences and notices 

  • Monitor failures and make changes to course selections, if needed

  • Summer Internships/Program Recruitments

  • Send out final transcripts for seniors  and complete Common App Final Report in Naviance

July

  • Enroll new students

  • Respond to student emails and student schedule changes